From the first inspection to the final sign-off — here's exactly how Maintainr works in your shop.
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Every dealership runs differently. Drag and drop fields to build inspection sheets, intake forms, and checklists that fit your exact process — no coding required.
Don't start from scratch. Browse forms built and shared by other dealers (i.e. winterization checklists, intake inspections, quality control forms) and deploy them to your team in one click.
When a tech starts a form, they give the job a unique identifier. Choose between repair order style (repair order number and customer name) or free form to match the forms you build perfectly. That label follows the job through every step, making it easy to find later.
Technicians fill forms on iPhone — in the bay, at the dock, wherever the work happens. If they lose signal, the form keeps working. Data syncs automatically the moment they're back online.
Structured intake and inspection forms ensure every detail is documented and no opportunity is missed. When something needs attention, it's captured right away — before the customer leaves.
When any employee presses submit, the form goes directly to the designated reviewer(s) to review field responses, approve to mark complete, or send back with notes for corrections. Full accountability at every step.
Relay forms pass a job from employee to employee in the sequence you choose — each person completing their step before it's assigned to the next. Every handoff is tracked, every sign-off recorded, nothing falling through the cracks.
When a technician logs unit and engine information, Maintainr automatically checks it against active manufacturer service bulletins and recalls. When a match is found, your team knows right away.
Every completed job generates a clean, branded PDF report with all field responses. Email it to the customer, keep it on file, or export it for your records. Documentation done, every submission.
We'll walk you through the platform and get your team live — usually within 48 hours.